Implementation Services

The implementation approach that has worked best for all our Strata specific implementations is where the solutions vendor installs the software and provides training on the generic uses of the technology combined with Stratalink Solutions Strata specific training that not only touches on the solutions functionality but also focus on the best process flows to maximise the benefits.

Outsourced Services

Bank Reconciliations

Our analysis of technology support calls to Strata Management software vendors indicates that while most are proficient in entering transactions in their Strata management systems, many struggle to know what to do when bank reconciliation discrepancies occur. While it is recommended that bank reconciliations are checked daily, only 25% of Strata Managers do this. 50% check bank reconciliations weekly while the remaining 25% do bank reconciliations monthly.

We take the hassle out of doing this task for clients for a small monthly fee.

Business Activity Statements

To the non-accountant ensuring that the BAS return is completed correctly each quarter is a nightmare. In order to complete the BAS one needs to ensure that:

·         Receipts and Payments have GST applied correctly

·         Insurance Invoices for GST registered buildings have been applied correctly

·         That BAS reports produced by your Strata Management system agrees to the Balance sheet

·         Understanding the difference between Cash and Accrual BAS accounting for GST purposes

We take the hassle out of this by doing this task for clients for a small quarterly fee.

Invoice Processing and Preparation of Payments

By combining document management technology capabilities and those of the Stratamatic product we are able to save the image of the invoice for audit purposes, enter the invoice details and prepare invoices ready to be authorised to be paid in ONE process.

We take the hassle out of this by doing this task for clients for a monthly fee that represents a 50% saving on internal costs.

Split Electronic Files by Strata Plan

One of the advantages of using Strata management systems is the ability of running various reports across the organisations entire portfolio or a particular strata manager’s portfolio rather than process reports one Strata Plan at a time. Some of the more common reports are Financial Statements, Bank Statements and Management Fees.

This issue with this approach is that while it is efficient to run all the reports at once, the ability to easily sort these reports by Strata Plan without having to print them is difficult. Most Strata Managers resort to saving each report on disk one Strata Plan at a time.

Stratalink Solutions can run a routine against any file that requires splitting by Strata Plan on an ongoing basis for a small monthly fee.

Scanning and Indexing electronic and paper based records

The Strata Industry as a whole has been slow compared to other industries in embracing electronic document management systems to streamline their business processes. However, over the last few years a growing number of innovative Strata Management companies have embraced this technology and revolutionised the way their business is run.

Stratalink Solutions can provide scanning and indexing services for your electronic and paper based records as an introduction to performing these tasks inhouse at some point in the future for a monthly fee.

A number of companies prefer to see “how it works” first before outlaying the capital investment. We provide a low risk approach to embracing this type of technology.